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STATEMENT OF ORGANIZATION

When registering, a committee must disclose basic information, listed below, on the Statement of Organization (FEC Form 1). The registration statement also serves as the official designation of the treasurer and custodian of records, the only two committee officers required under the law.

Identification Number

The Federal Election Commission assigns each committee an identification number after the committee has filed a registration statement. (This number is used by the FEC for computer indexing and is not the taxpayer identification number required by the Internal Revenue Service. See Appendix G for information on contacting the IRS.) Thereafter, the committee must enter the number on all statements and reports.

Type of Committee

The committee must identify itself as either a principal campaign committee or other authorized committee.

Committee Name, Address and Contact Information

The name of a principal campaign committee and any other authorized committee must include the name of the candidate. By contrast, an unauthorized committee (such as a PAC or party committee) may not use the name of a candidate in its official name. An unauthorized committee may, however, use the candidate’s name in the title of a special fundraising project or other communication, but only if the title clearly and unambiguously shows opposition to the named candidate.

The address provided on this line is considered the committee’s address of record. All Commission correspondence will be sent to this address.

Also, the committee must disclose its fax number or e-mail address and the URL for its web site, if applicable. Electronic filers are required to disclose their e-mail address on this line.

Candidate Authorization Information

The committee must also disclose the following information on the candidate who authorized it: name, party affiliation, office sought, and State and Congressional district (if applicable) in which the candidate seeks election.

Affiliated Committees

A principal campaign committee lists the names and addresses of all other committees authorized by the candidate as affiliated committees. Other authorized committees list only the principal campaign committee as an affiliated committee.

Custodian of Records

The name and address of the individual who has actual possession of the committee’s books and records must be listed on the registration statement. The treasurer or assistant treasurer (see below) may serve as the custodian of records.

Treasurer and Assistant Treasurer

The Statement of Organization requires the name and address of the treasurer. It is advisable to designate an assistant treasurer as well. A committee must have a treasurer before it conducts any financial transactions. If, for some reason, the treasurer is unable to exercise his or her duties (for example, he or she is out of town or has resigned and no successor has been appointed), only someone officially designated as the assistant treasurer may assume the treasurer’s duties.

The treasurer or assistant treasurer is responsible for:

Filing complete and accurate reports and statements on time, including the committee’s registration form;

Signing all reports and statements;

Depositing receipts in the campaign depository (see below) within 10 days;

Authorizing expenditures or appointing an agent (either orally or in writing) to authorize expenditures;

Monitoring contributions to ensure compliance with the law’s limits and prohibitions;

Keeping the required records of committee receipts and disbursements for three years

Campaign Depository

A committee must list the name and address (but not the account number) of the campaign depositories it maintains for depositing receipts and making disbursements. (One depository is required, although others may be designated as well.) All committee disbursements must be made by check or similar drafts drawn on a designated campaign depository. (Cash disbursements of $100 or less per transaction may be made from a petty cash fund.) The following institutions may be designated: state banks, national banks and depositories insured by the Federal Deposit Insurance Corporation, the Federal Savings and Loan Insurance Corporation or the National Credit Union Administration.

New Treasurer and Other Changes

A committee must report any change or correction of information contained in its registration statement within 10 days after the change. A committee may have to file an amendment, for example, to report a new treasurer, a new assistant treasurer, a change of address or a new campaign depository. The committee must indicate on FEC Form 1 (or in a letter, if the committee does not file electronically) that the statement is an amendment to its registration. For paper filers, the form (or letter) should include only the committee’s name, address, identification number and the change or correction (such as a change of treasurer, address or depository). The amendment must be signed by the treasurer or assistant treasurer. When filing electronically, the entire form must be filed again.